Clinical Operations & Clinical Trial Supply Chain Strategy Meeting Europe 2026

A Proventa Strategy Meeting is designed around qualified business conversations rather than exhibition traffic . Unlike traditional conferences, there is no large exhibition floor where solution providers rely on delegates walking past their stand. Pharma and biotech executives attend specifically to benchmark strategic challenges with their peers, participate in closed-door discussions and engage with relevant solution providers. Our delegates are pre-qualified around their decision-making responsibility, strategic challenges, investment priorities, budgets and buying stage. We don't just generate traffic. We create traction.

The Strategy Meeting brings together C-Suite, VP and Director-level decision-makers and budget holders from emerging biotech through to large pharmaceutical organisations and relevant academic institutions. Functions represented include Clinical Operations, Clinical Development, Clinical Trial Supply, Clinical Technology , Outsourcing, Site Strategy, Feasibility, Patient Recruitment and associated areas. Our qualification process establishes that participants are decision-makers or part of the decision-making process and captures their strategic challenges and areas of investment for the following 12 months.

The meeting is particularly relevant to four core groups: CROs & Clinical Services – full-service and specialist CROs, FSPs, monitoring, data management, biostatistics, pharmacovigilance, regulatory and patient recruitment. Clinical Technology – EDC, eCOA/ePRO, eTMF, CTMS, RTSM/IRT, AI, decentralised/hybrid trials and patient-engagement technologies. Clinical Trial Sites & Networks – site networks, SMOs, specialist research sites, early-phase units and patient recruitment networks. Clinical Trial Supply Chain – comparator sourcing, packaging and labelling, storage, distribution, depots, cold-chain, logistics and associated technologies.

The £2,500 KOL Pass provides full access to the Strategy Meeting experience, including: Full access to the Proventa event app Access to all delegate-led roundtable discussions across the agenda Closed-boardroom discussions with approximately 10–15 executives from emerging and large pharma, biotech and academic institutions The opportunity to contribute as a subject-matter expert and share best practice and personal experience A consultative environment for engaging with C-Suite, VP and Director-level decision-makers Access to all general networking sessions Networking breakfast and lunch Evening drinks and canapé reception Full hospitality throughout the day Sponsor-led Roundtable Discussions and Proventa's contracted Pre-Qualified & Pre-Arranged Business Meeting programme are not included within the standard £2,500 KOL Pass .

Yes. All participants receive access to the Proventa event app . Through the app you can create your profile, discover relevant attendees, receive matchmaking recommendations, send meeting requests, manage accepted meetings, explore participating companies, build your personal agenda and receive event updates. The app is designed to give you the tools to manage your own networking before and during the Strategy Meeting.

Yes. Through the event app , you can identify participating attendees, send your own meeting requests and build your own networking schedule. This is a self-service networking option . You are responsible for identifying who you want to meet, sending the request and managing your own meetings. This is different from Proventa's contracted Pre-Qualified & Pre-Arranged Business Meeting programme available through Sponsorship Packages.

These are available within our Sponsorship Packages from £5,000 and provide a fully managed business-development service. Rather than simply giving you access to attendees, Proventa works with you to understand your ideal prospect criteria, target organisations and job titles before identifying and qualifying relevant opportunities. Each contracted 1-to-1 meeting is 20 minutes and takes place at your designated table within our dedicated meeting area.

From confirmation, your dedicated Account Manager works with you to establish your prospect criteria, target organisations and relevant job titles . We then embed this target audience into our wider marketing campaign, targeting 1,000+ qualified decision-makers over a 6 month period. The objective is to build the meeting programme around the types of organisations and decision-makers you actually want to do business with.

Sponsoring partners receive access to Proventa's detailed online delegate business-intelligence database approximately two weeks before the event . Depending on the information supplied by each delegate, this can include: Name, company and job title Number of employees they are responsible for Three key strategic challenges Main therapeutic areas Drug-development stages Buying stage – RFI, RFP or Bid Defence Budget available over the following 12 months Products, services or solutions they are looking to invest in Investment timeframe Main reason for investing This enables you to prioritise opportunities based on need, budget, timing and commercial alignment , rather than simply company name or job title.

Yes. This is a fundamental part of our matching process. You provide Proventa with a 100-word company profile and logo , explaining your capabilities, expertise and current solutions. We share this with confirmed delegates before the Strategy Meeting and ask them to select the solution providers they are interested in meeting. This means the prospective client has already evaluated your proposition and expressed an interest in speaking with you before the meeting is scheduled .

Yes. The process works both ways. You use Proventa's detailed delegate business intelligence to identify which executives meet your own prospect criteria, while delegates review your company profile and indicate their interest in meeting you. Our objective is to create meetings where there is commercial relevance on both sides .

Yes. Before arriving, sponsoring partners receive a personalised meeting schedule based on the demand from participating delegates and the matching process. You receive the names of the executives who have selected to meet your organisation and, where provided, their reasons for wanting the meeting . This gives your team the opportunity to research each prospect and prepare for every conversation in advance.

Each meeting is 20 minutes and takes place at your own designated table within the Strategy Meeting's dedicated 1-to-1 meeting area. Because the qualification and selection process has already taken place, both parties enter the meeting understanding why the conversation has been arranged.

Pre-qualified meetings are £1,000 per meeting , with a minimum purchase of five meetings per attendee . Our contracted 1-to-1 Sponsorship Packages therefore start from £5,000 . This is separate from the £2,500 KOL Pass , where participants can arrange their own networking meetings through the event app .

Yes. During our Pre-Qualification & Matching process, if no delegates select to meet with you based on your company profile , Proventa will provide a full reimbursement of the cost per lead prior to the Strategy Meeting . This is designed to safeguard your time and investment if there is no demonstrated demand for your services. The Money Back Guarantee applies to the contracted Pre-Qualified & Pre-Arranged Business Meeting programme , not meetings independently requested through the event app .

Yes. Sponsoring partners receive dedicated account management throughout the pre-event process. Your Account Manager works with you to understand your prospect criteria, target audience and company positioning, assists throughout the delegate selection and matching process and helps deliver your personalised meeting schedule ahead of the Strategy Meeting. This managed service is one of the key differences between a Sponsorship Package and self-service networking through the event app .

Roundtables are at the heart of the Proventa Strategy Meeting format. Each discussion takes place for approximately 60 minutes in a closed-boardroom environment with around 10–15 senior executives . There are no traditional PowerPoint-led sales presentations. Discussions are interactive and focused on specific strategic challenges. Delegate-led roundtables allow pharma and biotech executives to benchmark challenges and strategies with their peers, while participating solution providers can contribute their expertise. Sponsor-led roundtables allow applicable partners to facilitate a discussion around an agreed topic aligned with their expertise. Delegates select these discussions based on the topic and abstract in advance, creating an audience with a genuine interest in the subject.

Yes. Our Team Pass is £6,000 for three participants , providing a cost-effective option for organisations wanting to bring multiple commercial or subject-matter experts. For organisations looking for a more structured business-development programme, including pre-qualified meetings, enhanced positioning or sponsor-led thought leadership, Sponsorship Packages start from £5,000 .

The £2,500 KOL Pass provides access to the Strategy Meeting, delegate-led roundtables, hospitality, networking and the event app , where you manage your own networking and meeting requests. A Sponsorship Package from £5,000 provides access to Proventa's managed business-development offering, which can include prospect targeting, detailed delegate business intelligence, pre-qualification, delegate selection of your company, contracted 1-to-1 meetings, a personalised meeting schedule , dedicated Account Manager and the applicable Money Back Guarantee. KOL Pass = access + self-service networking. Sponsorship = intelligence + qualification + managed meetings + investment protection.

Yes. Companies can secure participation online or request an invoice / purchase order where required by their organisation's procurement process. Our team can provide the appropriate documentation and support internal purchasing requirements.